Point of Sale Requirements for Cleveland’s Suburbs

Cleveland POS InspectionsI get a lot of questions about point of sale inspections around Cleveland.  What cities have them and what are the requirements?  Several suburbs around Cleveland require an inspection by the city’s building department before title can transfer on any given property. The inspector will be looking for building code violations and will cite everything that is found. The requirements for these inspections vary from town to town as you can see below. In general, the seller of a property is responsible for any repairs required by the city. After the repairs are completed by the seller, the city will conduct a re-inspection. If everything passes then a certificate of occupancy is issued and title can transfer.  The buyer can also assume these repairs and take care of them after title transfers if they so choose, but the buyer would need to sign an affidavit. This is typically the case for a bank owned property as they are sold “as is” without any repairs by the seller. The kicker is most of the time the bank won’t order the inspection until they have an accepted off on the house, so buyer’s go in blind, although there is standard language in purchase agreement to have an offer contingent upon the point of sale.  The city will give time frames for completion on each repair item. They will also require the buyer to put monies into an escrow account for the repairs before the house can close. The money can used as the repairs are being completed, but this is the city’s way of ensuring that the repairs will get done. This escrow account must be established prior to closing, and therefore can substantially increase the upfront cash needed to close on a house. Many loan programs will not allow you to work the escrow account money into your financing.  While point of sale inspections may seem like another added layer to complicate a real estate transaction, the real purpose is to protect the community and the property values of other homeowners in the area.

Bay VillageContact:  Daniel Galli

Phone:  (440) 899-3437

Fax:

Email: [email protected]

    Point of Sale: No

o    Notes: The Building Department employs a Property Maintenance Correction Officer whose primary responsibility is to run the City’s Exterior Maintenance Program. The City is divided into sections and inspections take place within these sections. The homeowners are notified of the maintenance violations and are given adequate time to make corrections.

    Occupancy Permit: Yes

o    Notes: Required for new homes or commercial properties, change of occupant in a commercial business, and residential additions larger than 750 ft.

    Rental Permit: Yes, now referred to as “Housing License.”

o    Fee: $75 annual registration fee

o    Notes: Contact the Building Department with the address of the rental property. A letter and application will be sent to the owner of the rental property. The owner will be responsible for filling out and returning the application along with the $75.00 annual registration fee (valid from April  1 through March 31, no prorations). A form letter will be sent to the landlord and tenant explaining the requirement of an inspection with a time limit of ten days in which to schedule the inspection.

Beachwood

Contact: William Griswold, Building Commissioner

Phone: (216) 292-1914

Fax: (216) 292-1917

Email: [email protected]

    Point of Sale: No

    Occupancy Permit: Yes

o    Fee: $50

    Rental Permit: Yes

o    Fee: $500

Bedford

Contact: Lawrence Stouffer, Interim Building Commissioner

Phone: (440) 735-6533

Fax: (440) 232-1558

Email:  [email protected]

   Point of Sale: Yes

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: Varies from $50 for single-family dwelling plus $25 for each additional rental unit; Commercial buildings are minimum of $75 and maximum of $200

o    Certificate Expiration:  1 Year

o    Re-inspection Fee: None

o    Escrow: An amount not less than 100% and equal to 150% of the estimated cost of repairs for outstanding violations. Estimate must be provided. If the person supplying the estimate is in the trades, they would have to register with the city before performing the work.

   Occupancy Permit: Yes – supplied after either a POS or a rental inspection is completed.

   Rental Permit: Yes

o    Fee: Single family inspection is $25; apartment is $20 per unit

Bedford Heights

Contact: Cheryl Dillingham, Housing Coordinator

Phone: (440) 786-3244

Fax: (440) 786-3277

Email: [email protected]

    Point of Sale: Yes

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: $75.00 / $50 for dye testing/Apartments $35

o    Escrow:  100% of the estimated cost of repairs for outstanding violations.

    Note: There will be no escrow release until all violations have been completed, also the home will not be occupied until all violations have been completed. If some of the exterior violations cannot be completed due to the weather then those items will have to be completed when weather is permitted and those funds will remain in escrow until they are completed.

o    Certificate Expiration: 6 months

o    Re-inspection Fee: N/A

    Occupancy Permit: Required before title transfer; no cost.

    Rental Permit: N/A at this time

Bentleyville

Contact: Greg Potts

Phone: (440) 247-5055

Fax:

Email:

    Point of Sale:

    Occupancy Permit:

    Rental Permit:

Berea

Contact: Matthew Madzy

Phone: (440) 826-5812

Fax: (440) 826-4800

Email: [email protected]

    Point of Sale: Yes

o    Interior POS: No

o    Exterior POS: Yes

o    Inspection Fee: $75

o    Certificate Expiration:  1 year

o    Re-inspection Fee: Same as original Fees

o    Notes: At the request of the owner of the property or his agent, the City may issue a letter or other document signed and dated by a Building Department Official stating that some, but not all, of the violations listed on a specific Certificate of Exterior Inspection have been completed to the City’s satisfaction.

    Occupancy Permit: n/a

    Rental Permit: Yes

o    Fees: Single & Double family units are $25 per year, plus additional $75 every other year. Three family and more is $15 per unit per year. Inspections are required. Contact the city of Berea for deadlines and additional details.

Bratenahl

Contact: Tom Jamieson, Director of Building; Mary Ranney, Building Dept. Clerk

Phone: (216) 681-3706

Fax: (216) 681-3079

Email: [email protected]

    Point of Sale:

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: $50

o    Certificate Expiration: Time limit for correction of minor repairs is agreed upon with owner or his agent or prospective occupant and Commisioner of Buildings. Time limit for corrections of issues that are a hazard to health, safety or welfare of occupants is determined solely by Commisioner of Buildings.

o    Re-inspection Fee: $50 includes first & re-inspection, if needed. $35 for each after.

    Occupancy Permit: See P.O.S.

    Rental Permit: N/A

Brecksville

Contact: Scott Packard, Chief Building Official

Phone: (440) 526-2630

Fax: (440) 526-6322

Email: [email protected]

    Point of Sale: N/A

    Occupancy Permit: Safety inspection required for new tenants of commercial properties and new construction of both commerical and residential.

    Rental Permit: Yes

o    Fees: $25 per unit

o    Notes: Rental occupancy permit is required

Broadview Heights

Contact: Roger Westfall

Phone: (440) 526-6864

Fax: (440) 526-3091

Email:

    Point of Sale:

o    Interior POS: No

o    Exterior POS: No

o    Inspection Fee: N/A

o    Certificate Expiration: N/A

o    Notes: Broadview Heights is currently requiring that all rental properties (non-owner occupied) be inspected once every three years. There is a $50 fee. For more information, please call the building department at (440) 526-6864.

    Occupancy Permit: Comes with new construction building permit fees. Change of occupancy for commercial with no

alterations to space is $50, with application and required inspection.

    Rental Permit: Yes

o    Fees: Single family is $50 each; $20 for each apartment suite.

o    Notes: Inspections are every third year, or as requested by owner for tenant change.

Brooklyn

Contact:

Phone: (216) 635-4202

Fax: (216) 351-5800

Email:

    Point of Sale: N/A

    Occupancy Permit: Yes

o    Fees: $50

o    Notes: Commercial change of occupancy only.

    Rental Permit: Yes

o    Fees: $50

Brooklyn Heights

Contact:  Sheldon Socoloff, Chief Building Official

Phone: (216) 749-4300

Fax: (216) 741-3753

Email: [email protected]

    Point of Sale:  Check website, brooklynhts.org, for current information.

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: $50

o    Certificate Expiration:  1 Year

o    Re-inspection Fee: $10 for any subsequent inspections requested by the same owner within 12 months from the date of issuance of the original certificate of inspection.

    Occupancy Permit: A $50 fee and inspection is coming soon for commercial only.

    Rental Permit:

o   Fee: $35

o   Notes: Once every 5 years & each change of tenant

Brook Park

Contact:  John Hurst, Acting Building Commissioner

Phone:  (216) 433-7412

Fax: (216) 433-4117

Email: [email protected]

    Point of Sale:  Yes

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: $50 for single-family homes; $25 for all other residential structures

o    Certificate Expiration: 6 months

o    Re-Inspection Fee: $25

o   Notes: A Certificate of Occupancy shall be issued, without charge to an applicant, after any building has received its final inspection as defined by the City Building Code, if such building is found to have been constructed or altered in accordance with the plans and specifications therefore, the provisions of the Ohio and City Building Codes, all other applicable City ordinances and the rules and regulations of the Department of Public Service An application form must be completed in order to schedule inspections. Copies of the form are available from the City of Brook Park Building Department, 5990 Smith Road. The form is posted on the City’s website, www.cityofbrookpark.com.  For more information, please call the Building Commissioner at (216) 433-7412.  The City offers free permits in June, July & August.

    Occupancy Permit

    Rental Permit:

o    Fee:

o   Notes: Inspection is required & certificate of occupancy

Chagrin Falls

Contact:  Harry Edwards, Building & Zoning Inspector

Phone: (440) 257-5050 x3156

Fax: (440) 247-2082

Email: [email protected]

    Point of Sale:  N/A

    Occupancy Permit:  Yes

o    Fees: $40

o   Notes: Commercial properties only

    Rental Permit: N/A

Chagrin Falls Township

Contact: Mac Donley

Phone: (440) 247-4030

Fax:

Email: [email protected]

    Point of Sale:  N/A

     Occupancy Permit:  N/A

     Rental Permit:  N/A

Cleveland

Contact:  Edward Rybka

Phone: (216) 664-2282

Fax: (216) 664-3590

Email: [email protected]

     Point of Sale:

     Occupancy Permit:

     Rental Permit:

     Notes: Refer to http://www.city.cleveland.oh.us/CityofCleveland/Home/Government/CityAgencies/BuildingHousing for a  fee schedule and more information.

Cleveland Heights 

Contact:

Phone: (216) 291-5900

Fax:

Email: [email protected]

     Point of Sale:  Yes

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: $150 single family unit, $50 each additional unit.

o    Certificate Expiration:  1 year

o    Re-inspection Fee: N/A

o    Escrow: If all Class A violations are not corrected, seller must escrow not less than $1,000 and equal to 125% of the estimated cost of repairs.

o    Ongoing POS: The exteriors of all owner-occupied single-family homes are inspected on a street-by-street basis on a five-year rotation.

o    Notes: Vacant dwellings must be registered with the city, $50 fee. For the most up-to-date information, visit  www.clevelandheights.com

     Occupancy Permit – All rental properties in the City of Cleveland Heights require a Certificate of Occupancy every year.  Certificates are mailed out in November for the following year and are due by the end of the year. Cost is $150.00 for the first rental unit and $25.00 for each additional rental unit with a maximum fee of $1,100. Certificates of Occupancy not returned by December 31 are subject to a late fee of $25.00 for each month or portion thereof they are late. There is no charge for owner-occupied units in a two-or multi-family dwelling. Commercial rentals must contact the Building Department at 216-291-4900 for information.

     Rental Permit: Yes

o    Fee:

o    Notes: Single-Family, Two-Family and Multi-Family Rental Properties: These inspections, involving both the interior and exterior of properties, are required every three years. Inspection Services notifies owners when inspections are to be scheduled. For addition information, contact Inspectional Services at 216-291-5900 [email protected] Rental properties are subject to a re-inspection fee if violations remain 18 months after the initial inspection. The fee is $50.00 for each re-inspection until such time as the property is in compliance.

Cuyahoga Heights

Contact: Norm Casini

Phone: (216) 524-6068

Fax: (216) 524-6072

Email: [email protected]

     Point of Sale: Yes

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: $150 for single family; $200 for two family home; $250 for three family; $300 for four family.

o    Notes: Call for additional details.

     Occupancy Permit:

     Rental Permit: Yes. $50 (each unit in multi-occupancy thereafter shall be $25), annually

East Cleveland

Contact: Velma Knight; Salondra Wallace

Phone: (216) 681-2092; (216) 681-2415

Fax:

Email: [email protected]; [email protected]

     Point of Sale:  Yes

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: $150 residential; $50 per unit (Apartment buildings with up to 15 units); Apartment buildings with 16 or more units pay $300 plus $50 per unit (maximum charge $3,000 per parcel); Commercial fee is $200 multiplied by the number of units in the building (3,000 ft²). For structures larger than 3,000 ft , the fee is $500. For additional guidelines, contact the persons listed above.

o    Certificate Expiration: 6 months

o    Re-inspection Fee: $25 for each re-inspection after the first two inspections within the 6 month period that the certificate is valid.

o    Notes: Properties can be sold “AS IS” but the following conditions MUST be met prior to issuing of Certificate of Inspection. 1. Submit original notarized Affidavit to Building/Housing Department 2. Submit copy of Purchase Agreement to Building/Housing Department 3. Only the Building/Housing Department’s can grant compliance time frame for notarized Affidavit ( 160 DAYS COMPLIANCE) prior to issuing of Certificate of Inspection.

     Occupancy Permit: Yes

o    Fee: $30

     Rental Permit: N/A

Euclid

Contact:  Charlie Drazetic, Housing Manager

Phone: (216) 289-2900

Fax: (216) 289-8184

Email: [email protected]

     Point of Sale:  Yes

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: Single Family $225; Two Family $260; Three Family $295; Multi-Family $225 per building + $35 per suite. One suite per building not charged. (If a property owner is on Homestead, the inspection fee is $100.00.  If you sell your house in Euclid and buy another Euclid house to live in (NOT RENT) a rebate of $100.00, $225.00, or $112.50 will be issued after the Rebate form is filled out with the 2 Certificates and current utility bill submitted.)

o    Certificate Expiration:  1 Year

o    Re-inspection Fee: $112.50 (The $112.50 is a Renewal fee if the property does not sell within 30 days of the expiration date on their Certificate.  If there is no Certificate, the cost will remain $225.00.)

o    Escrow: 50% of the estimated costs of repair.

o    Notes: Assumption of Class A violations and assumption of Class B violations shall require the payment of one hundred fifty dollars ($150.00) by the purchaser at the time the affidavit is presented to the Housing Manager. An Assumption packet will need to be filled out and inside the packet you need to supply the itemized list of repairs ,contractor estimates, financial ability and a photo ID.  Investment property requires 50% Escrow hold, if it is going to be owner occupied and at least 20% will be put down on the house, you will need to submit a purchasing agreement indicating such and 25% Escrow will be held.  All paperwork is approved by the Housing Manager and an appointment will be set up with the buyer to get the Certificate they need to transfer.  The $150.00 fee will also cover the 90 day inspection fee to comply the violations and issue the Closing Report to have the funds released from escrow.  All this information is on our website at www.cityofeuclid.com under Housing.

   Occupancy Permit

   Rental Permit

Fairview Park 

Contact: Selwyn L. Kulcsar, Building Commissioner; Carol Maat (Clerk)

Phone: (440) 356-4405

Fax: (440) 356-4404

Email: [email protected]

     Point of Sale:  N/A

     Occupancy Permit:  Yes

o    Fees: $75, for commercial only. No cost to residential.

    Rental Permit: Yes

o    Fees: $100 per year

Garfield Heights

Contact:  Bill Wervey, Building Commssioner

Phone: (216) 475-3835

Fax: (216) 475-6081

Email: [email protected]

    Point of Sale:  Yes

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: $125 first unit; $40 additional

o    Certificate Expiration:  1 year

o    Re-inspection Fee: $35 after two re-inspections

o    Escrow: Legislation was passed that waives the 110% escrow until 11/2013.

o    Notes: Compliance Certificate required for all transfers. $25 fee for ‘no-shows’ at scheduled inspections.

    Occupancy Permit: Compliance Certificate required for all transfers.

    Rental Permit: Yes

o    Fees: $100 for first unit; $25 each additional unit.

o    Notes: Rental of single or multi-family homes requires owners to annually register their tenants and schedule inspections on each unit. Inspection required on all rentals; occupancy not issued until inspection performed and house is deemed habitable. Registration fee must be paid each year by January 31 or a $25 late fee is assessed. There is an exterior inspection only for existing rentals. New rentals are subject to interior and exterior inspections.

Gates Mills

Contact:  Dave Biggert

Phone:  (440) 423-4405 x127

Fax: (440) 423-2001

Email:

    Point of Sale:  Yes

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: N/A

o    Certificate Expiration: 90 Days

o    Re-inspection Fee: N/A

o    Ongoing POS: Every septic tank shall be inspected at least once every three years by a licensed company engaged in the business of cleaning and servicing septic systems. It shall be the duty of the owner of the property whereon such septic tanks are located to keep such septic tanks in proper working condition at all times and to notify the Building Inspector, at least once in every three years, by certificate from the inspecting company, that such system is in proper operating order.

o    Notes: The Cuyahoga County Department of Health must also conduct an inspection of the septic system at the time of inspection.

    Occupancy Permit: N/A

    Rental Permit: N/A

Glenwillow

Contact:  Michael Skvasik

Phone: (440) 232-4380

Fax: (440) 232-4381

Email: [email protected]

    Point of Sale:  N/A

    Occupancy Permit:  Yes

o    Fees: $50 (residential)

    Rental Permit: Yes

o    Fees: $100 per rental unit

Highland Heights

Contact:  Dale Grabfelder, Building Commissioner

Phone: (440) 442-7403

Fax: (440) 473-1994

Email: [email protected]

     Point of Sale:  N/A

     Occupancy Permit:  Yes

o    Fees: $25 for new construction

    Rental Permit: N/A

Highland Hills

Contact:  Building Department

Phone: (216) 283-3003

Fax:

Email:

     Point of Sale:

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: $25

o    Certificate Expiration:  1 Year; In the case of resale of the same property (“premises”) within the one year period

of validity of the Certificate

o    Re-inspection Fee: None

o    Escrow: Attached to the Certificate of Inspection shall be a written agreement signed by the seller and purchaser identifying the party who will be responsible to correct all violations listed with the Certificate of Inspection and, not withstanding any outstanding or new mortgage indebtedness or lien upon the premises, providing that all necessary funds shall be deposited or retained in escrow sufficient to pay for the costs to correct all violations, which funds may be released totally or partially, as the work progresses, upon the authority of the CBO so long as funds are retained to complete unfinished work. In lieu of said funds, being retained in escrow, a payment or performance bond may be approved by the Law Director.

o    Notes: All violations shall be corrected within thirty (30) calendar days of the issuance of the Certificate of Inspection as required herein, unless an extension is granted. (ii) If the transferor does not correct the violations contained in the Certificate of Inspection prior to the transfer of title, then the purchaser or transferee of the property shall be required to correct the violations contained in the Certificate of Inspection within the time allotted by operation of these Ordinances or within any extension of time permitted

     Occupancy Permit

    Rental Permit

Hunting Valley

Contact:  Don Cunningham

Phone: (440) 247-2805

Fax: (440) 247-2111

Email: [email protected] or [email protected]

     Point of Sale:

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: No

o    Certificate Expiration:  1 Year

o    Re-inspection Fee:   No

o    Notes: Contact Village Hall for the most up-to-date information.

     Occupancy Permit: Yes

    Rental Permit: No

Independence

Contact:  Carl Opatrny

Phone: (216) 524-1019

Fax: (216) 573-1592

Email: [email protected]

     Point of Sale:  N/A

     Occupancy Permit:  N/A

    Rental Permit: N/A

LakewoodContact:   Dru Siley, Assistant Director, Safety: Division of Building & Housing

Phone: (216) 529-6270

Fax: (216) 529-5930

Email: [email protected]

    Point of Sale:  Certificate of occupancy

o   Interior POS: Yes

o   Exterior POS: Yes

o   Inspection Fee: $50 (single & dual family)

o    Certificate Expiration: 90 days

o   Re-inspection Fee: N/A

o   Notes:  **POS inspections are only required for rental properties and as required for certain loan programs. POS inspections may be requested for owner-occupied properties as well.

    Repairs are the responsibility of the seller of the property. If the buyer wishes to assume some (or all) of the violations, then he/she will need to come to the Lakewood Building Department (with his/her valid driver’s license) to sign a notarized Affidavit stating that they will be legally responsible for the repairs. There is no cost for this affidavit. If the dwelling has been a rental in the past 24 months, a POS is required.

    Ongoing POS: An Annual Inspection is required by law for non-owner occupied properties and to be done every three years. Annual inspections are done (most of the time) on a per-street basis.

    Occupancy Permit

o    Fees: $50 for residential (one and two family); $75 for commercial & 3-family

o   Notes: See Lakewood City Ord. 76-06, chapter 1309.11

    Rental Permit: Yes

o    Fees: $75 per unit (1-2 family, non-owner occupied); multi-family structure rates vary.

o   Notes: Licenses are valid from July 1 to June 30. See Lakewood City Ord. 86-07, chapter 1306.44.

Linndale

Contact:  Mike

Phone: (216) 251-6000

Fax:

Email:

    Point of Sale:  Yes.

o   Notes: Inspection may be done via city inspector or by another party, but must show proof of inspection. Call (ask for Mike) for additional details and current fee(s).

    Occupancy Permit:

    Rental Permit: Yes.

o   Notes:  Inspection and occupancy certificate required. Contact city hall (ask for Mike) for additional details and associated fees.

Lyndhurst

Contact:  Tom Kunz, Building Commissioner

Phone: (440) 473-5108

Fax:

Email: [email protected]

    Point of Sale:  N/A

    Occupancy Permit:  Yes

o    Fees:  $20 plus  1%

o   Notes: New structures only

    Rental Permit: Yes

o    Fees: $100 per unit

Maple Heights

Contact: Building Department

Phone: (216) 663-4094

Fax:

Email:

    Point of Sale: Yes

o   Interior POS: Yes

o   Exterior POS: Yes

o    Inspection Fee: Single-family $  105; Single condominium $80; Two-family dwelling $ 155

o    Inspection Expiration: 6 Months

o    Re-inspection Fee: $50 for first re-inspection if utilities off.

o    Notes: Escrow amount is  110% of the estimated cost of repairs payable via bank certified check. City holds the funds. If the property is bank-owned, HUD, etc., the listing agent must provide proof (letter, listing agreement, etc.) that they have permission to list the property. For more information, call (216) 663-4094.

     Occupancy Permit: Yes

o    Fee: Single-family $ 105; Single condominium $105; Two-family dwelling $155

    Rental Permit: Yes

o    Fee: $75 registration; $50 for certificate

Mayfield Heights

Contact:  Gregory S. Costabile, Mayor; Tom Jamieson, Building Director

Phone: (440) 442-2626

Fax: (440) 442-3818

Email:

    Point of Sale:

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: $50

o    Certificate Expiration:  1 year

o    Re-inspection Fee: N/A

o    Escrow: Escrow funds are required when violations remain at the time of title transfer. Funds must be set aside to assure that violations are corrected at a later date. The amount listed on the front page of the inspection report is the amount required to be held as “escrow.” This amount, not to exceed $15,000, is determined by the housing inspector. This amount does not guarantee to be the cost to cover repairs.

o    Notes: If the buyer agrees to assume some or all of the violations, they will need to fill out a notarized statement of assumption and an escrow account will need to be created.

     Occupancy Permit: No. Final document is a certificate of inspection.

    Rental Permit: Yes

o    Fees: $50.00 annually and $20.00 annually for apartment units.

o    Notes: Each unit is inspected, inside and out, every three years with continual follow-up.

Mayfield Village

Contact:  John Marrelli

Phone: (440) 461-2213

Fax: (440) 442-5077

Email: [email protected]

    Point of Sale:  No POS, but they do have an on-going exterior housing maintenance program.

     Occupancy Permit:  N/A

    Rental Permit: N/A

Middleburg Heights 

Contact:  Norman Herwerden

Phone: (440) 234-2218

Fax: (440) 234-9092

Email: [email protected]

    Point of Sale:  N/A

     Occupancy Permit:  Yes (commercial only)

    Rental Permit: N/A

Moreland Hills

Contact:  Greg Potts

Phone: (440) 248-1188

Fax:

Email: [email protected]

    Point of Sale:  Yes. Applies to all transfers except those through inheritance or gift where no bona fide sale is intended; and the transfer of any new dwelling which is required to obtain a certificate of occupancy from the Village

    Occupancy Permit:  Yes

    Rental Permit: Yes

Newburgh Heights

Contact:  Dave Faciana Building Commissioner/ Building Inspector

Phone: (216) 641-4654

Fax: (216) 641-2712

Web: www.newburghhtsoh.gov (Departments > Building > Forms)

    Point of Sale: Yes

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: $100 first unit, $25 each additional unit

o    Certificate Expiration:  12 months for owner occupied property; 6 months for non-owner occupied property.

o    Re-inspection Fee: $35

Notes: The owner of the property to repair, improve or demolish the structure or premises concerned within thirty (30) days of the issuance of the certificate. If the seller does not want to make the repairs, the buyer can submit an ‘Assumption of Violations’ Form, which makes the buyer responsible for making necessary repairs within thirty (30) days. For more information, call (216) 641-4654. POS application is online.

    Occupancy Permit: Yes

    Rental Permit: $50 annually per rental unit: $100 for rental Inspection (every 2 years or when a tenant moves out and before a new tenant moves in)

North Olmsted

Contact:  Dale Mitchell

Phone: (440) 777-8000

Fax: (440) 777-5889

Email: [email protected]

    Point of Sale: N/A

    Occupancy Permit: Yes

o    Fees: $100

o    Notes: Provide floor plan of building

    Rental Permit: Yes

o    Fees: $30 per year for one, two, and three family

North Randall

Contact: Chuck Horvath

Phone: (216) 587-9281

Fax: (216) 587-9280

Email: [email protected]

    Point of Sale:  Yes

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: $100 for single family residential

o    Certificate Expiration: N/A

o    Re-Inspection Fee: $40

    Occupancy Permit:  Yes

o    Fees: $100 single family / $35 per apartment / $75 – $125 commercial

    Rental Permit:

o    Fees: n/a

o    Notes: Occupancy Permit upon change of occupant.

North Royalton

Contact:  Dan Kulchytsky Building Commissioner

Phone: (440) 582-3000

Fax: (440) 582-3089

Email:

    Point of Sale:  N/A

    Occupancy Permit:  Yes

o    Fees: $40 (residential)

    Rental Permit: n/a

Oakwood Village 

Contact:  Al R. Hunziker, Chief Building Official

Phone: (440) 232-9980 x122

Fax: (440) 232-5874 (preferred)

Email: [email protected] or [email protected]

    Point of Sale:  Yes – by the seller

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: $50 for residential

o    Certificate Expiration: 90 Days

o    Re-inspection Fee: N/A

     Occupancy Permit: Yes – by the new owner

o    Fees: Commercial–$50 temporary; $100 permanent. Residential–$10 temporary; $25 permanent.

    Rental Permit: Yes

o    Fees: See occupancy permit fee

Olmsted Falls

Contact:  Robert McLaughlin

Phone: (440) 235-1055

Fax: (440)235-8906

Email: [email protected]

    Point of Sale:  N/A

     Occupancy Permit:  Non-residential occupancies require new occupancy permits when a new tenant moves in or when a new business is opened.

    Rental Permit: N/A

Olmsted Township 

Contact: Tammy Tabor

Phone: (440) 235-4225

Fax: (440) 235-8025

Email: [email protected]

    Point of Sale:  N/A

     Occupancy Permit:  New residential and commercial construction permitted after 2002

    Rental Permit: N/A

Orange Village

Contact:  Building Department

Phone: (440) 498-4400

Fax:

Email:

    Point of Sale:  Yes (limited)

o    Interior POS: Yes (smoke detectors)

o    Exterior POS: No (Note: septic tank and well water tested, $75 paid to CCBH)

o    Fees: $50

o    Certificate expiration:  1 year

o    Notes: These inspections apply to all transfers except for the following: (1) the individual transfer of any dwelling or dwelling unit through inheritance or gift where no bona fide sale is intended; and (2) the transfer of any new dwelling or dwelling units which are required to obtain a certificate of occupancy from the Village. The ordinance does apply to a dwelling unit that is sold at a Sheriff’s sale or court ordered auction. If you have any questions on this ordinance, please contact the Village Building Commissioner at 440-287-5133. Application is available online www.orangevillage.com

     Occupancy Permit: new construction only

    Rental Permit: N/A

Parma

Contact:  Paul Deichmann

Phone: (440) 885-8031

Fax: (440) 885-8039

Email/Website : [email protected]

http://www.cityofparma-oh.gov/cityhall/build.aspx

    Point of Sale:  No

    Occupancy Permit:  Yes

    Rental Permit: Yes

1.   A separate application and fee is required for each residential rental property owned in the City of Parma.

2.    A fee of $150.00 must be submitted with each application. Checks should be made payable to the City of Parma.

3.    Late fees of $50 per month will be assessed for failure to complete and pay Rental Registration by the due date.

    Notes:

o    Vacant Residential Property Registration – (does not include buyers/sellers moving from one property to another—short term vacancy. This is typically geared towards vacant/foreclosed properties, as the city does twice-monthly inspections to ensure the property is maintained. Call the Building Dept for more information and clarification.)

    A fee of $150 must be submitted along with the application.

    A Building Plan letter must also be submitted indicating plans for the first year of vacancy.

    If the property remains vacant for a second year without a Building Plan letter being completed, an additional fee of $350 will be required to be submitted along with the registration form and letter.

    If the property remains vacant for a third year without a Building Plan letter, an additional fee of $750 will be required to be submitted along with the registration form and letter.

o    Notification of Foreclosure Filing – A fee of $100.00 for a residential property (one-, two-, or three-family structure) or $300.00 for a commercial structure must be submitted along with application.

Parma Heights

Contact:  Norman Rusinow

Phone: (440)884-9607

Fax: (440) 843-5818

Email: [email protected]

    Point of Sale:  N/A

    Occupancy Permit:  Yes, residential & commercial

    Rental Permit: Yes.

o    Fee: $100

o    Notes: Contact Flo Zimmerman at (440) 842-5043 or [email protected]

Pepper Pike

Contact:  Nino Monaco

Phone: (216) 896-6134

Fax: (216) 831-1160

Email: [email protected]

    Point of Sale:  No

    Occupancy Permit: yes

Fees: $100 new house, $35 additions (add 1 percent for residential and 3 percent for commercial); $100 commercial

    Rental Permit: Yes

o    Fees: $100

Richmond Heights

Contact:  Bill Seyboldt

Phone: (216) 383-6312

Fax: (216) 383-6319

Email:

    Point of Sale:  No

    Occupancy Permit:  New dwellings and rentals

    Rental Permit: Yes

o    Fees: $250 for first time inspection; $150/year to renew

Rocky River

Contact:  Clayton Zell

Phone: (440) 331-0600 x2031

Fax: (440) 895-2628

Email: [email protected]

    Point of Sale: N/A. However, all properties, whether owner occupied, rental, vacant or in foreclosure are monitored for Blighted conditions and addressed accordingly, as specified in the City of Rocky River Codified Ordinances. If violations are not corrected, warning notices and court citations are issued and the City of Rocky River can use outside contractors to have lawns mowed and violations corrected.

    Occupancy Permit:  New construction only

    Rental Permit: Yes

o    Fees: $50.00 for Single Family Homes, $50.00 for Condominiums, $80.00 for Doubles plus $20.00 for each additional unit. Examples: $120.00 for a four unit building and $160.00 for a six unit building .

o    Note: A Rental License / Certificate of Occupancy is required for ALL Non-Owner Occupied Properties in the City of Rocky River. (This includes occupancy by any family members NOT listed on the title as verified through the Cuyahoga County Fiscal Officer’s Website)

Seven Hills

Contact:  Mark Moro

Phone: (216)524-4427

Fax: (216) 525-6283

Email: [email protected]

    Point of Sale:  N/A

    Occupancy Permit:  New construction only

o    Fee: $50

    Rental Permit: Yes

o    Fee: $50 annually

Shaker Heights

Contact:  Joanne Dutches

Phone: (216) 491-1469

Fax: (216) 491-4156

Email: [email protected]

    Point of Sale:  Yes

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: The fee for the Point of Sale inspection is $200 for a single-family dwelling; $150 for a condominium unit and $300 for a two-family dwelling. The fee for apartments is $200 for the first unit and $50 for each additional.

o    Certificate Expiration:  1 Year

o    Re-inspection Fee: $25 after first two requested re-inspections

o    Escrow:  150% of the estimated cost of repairs

o    Notes: Funds held in escrow shall be disbursed only upon written authorization from the City.  If the amount held is less than $5,000, no funds shall be released until all violations are corrected. If the amount is $5,000 but less than $20,000, the City may authorize one (1) partial release of funds from escrow if it is determined that substantial progress has been made in correcting the violations and that sufficient funds remain in escrow to correct all remaining violations.  If the amount is $20,000 but less than $40,000, two (2) partial releases may be approved.  If the amount is $40,000 but less than $60,000, three (3) partial releases may be approved.  On escrow accounts equal to or exceeding $60,000, four (4) partial releases may be authorized. The purchaser is responsible for correcting all violations remaining at transfer of title within ninety (90) days unless, for good cause, an extension of time is approved by the Housing Inspection Department.

    Occupancy Permit: No

    Rental Permit: Yes

o    Fee: $200 for single family; $100 for condominium; $100 per rental unit for two family; $45 per apartment unit

Solon

Contact:  Charles Boshane or Rob Frankland

Phone: (440) 349-6737

Fax: (440) 349-6322

Email:

    Point of Sale:  N/A

    Occupancy Permit: Commercial only.

    Rental Permit: Yes. http://www.solonohio.org/index.aspx?nid=758

o    Fees:  $100 dollars for each Single-Family home rental unit and $75 dollars for each rental unit within a duplex structure.  Multi-family/apartment rental units will be charged a fee of $160 dollars for the first three units in a building plus $30 dollars for each additional unit in the building.

o    Notes: In accordance with Chapter 1489 of the Building & Housing Code, you are hereby required to apply for a Residential Rental Unit Occupancy Permit between January 1, 2012 and March 31, 2012.  You are required to schedule an inspection of each rental unit in your ownership by the City of Solon Building Department between January 1, 2012 and December 31, 2014.  For your convenience, you can schedule this inspection at change of occupancy where possible, however, at least one inspection shall be made by December 31, 2014.   Inspections are to be scheduled through the City of Solon Building Department at (440) 349-6737.  For convenience you can apply online or download the application form and mail the completed application and check made payable to the City of Solon.  Please mail your completed application along with payment to City of Solon, Attn: Rental Permit, 34200 Bainbridge Road, Solon, Ohio 44139.

South Euclid

Contact:  Ben Martens

Phone: (216) 381-0400 x206

Fax:

Email: [email protected]

    Point of Sale:  No

o    Note: There is a vacant building registration & inspection (interior  and exterior). Fee is $200, and the certificate is valid for 1 year. After 2 inspections, $25 for additional.

    Occupancy Permit:  Yes

o    Fee: $200, once violations are completed.

    Rental Permit: Yes

o    Fee: $200 per calendar year

Strongsville

Contact:  Anthony Biondillo

Phone: (440) 580-3105

Fax: (440) 238-3001

Email:

    Point of Sale:  No

    Occupancy Permit:  Yes—see ordinance

    Rental Permit: No

University Heights 

Contact:  David Menn

Phone: (216) 932-7800 x226

Fax:

Email: [email protected]

    Point of Sale:  Yes

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: Single $150.00; double $200.00

o    Certificate Expiration:  1 Year

o    Re-inspection Fee: N/A

o    Notes: The buyer(s) must sign an “assumption form”, and funds must be escrowed to cover the cost of correction of any outstanding violations.  Upon receipt of the signed assumption form and a letter of verification from the escrow company stating the amount of funds held for violation correction, the building department will issue a “transfer release” (usually to the escrow company) stating that our requirements are met and releasing the property for transfer.Ordinance states that violations must be corrected within 30 (thirty) days of the date of the report. However, the building department grants requests for extensions on a “progress-made” basis.

o    Ongoing Inspections: The Building Department has a City-wide Routine Exterior Inspection Program, and they attempt to inspect every residential home on the exterior once every 3-5 years.

    Occupancy Permit: No. A final letter is required stating that all violation are corrected.

    Rental Permit: Yes

o    Fees: $300 single family; $400 double (the fee is every two years, interior and exterior, only for occupied properties, and a rentable third floor is $100.00).

Valley View

Contact:  Larry Ellis, Building Inspector

Phone: (216) 524-6511

Fax:

Email: [email protected]

    Point of Sale:

    Occupancy Permit:

    Rental Permit:

Walton Hills

Contact:  Joe Voros

Phone:  (440) 786-2970

Fax: (440) 232-4070

Email: [email protected]

    Point of Sale: No

o    Note: Strongly recommend private inspection firm. The Village may perform a miscellaneous inspection of the interior/exterior at the property owner’s request. Owner is responsible for all corrections/repairs. Inspection for visible code violation only.

    Occupancy Permit:  Yes

o    Fees: Commercial $100; residential $75.

o    Notes: Non-residential tenant spaces require occupancy permits prior to tenant moving in. Owner is responsible for

all corrections of violations. Residential occupancies issued per owner request, owner responsible for all corrections to violations.

    Rental Permit: No. See occupancy permit notes.

Warrensville Heights

Contact:  Melvin Lester, Commissioner; Ted Sims, Chief of Housing

Phone: (216) 587-1230

Fax: (216) 587-1257

Email:

    Point of Sale:

o    Interior POS: Yes

o    Exterior POS: Yes

o    Inspection Fee: $100 Single & 2-Family; $30 per multifamily unit (Apartment or condominium); $200 commercial structures

o    Certificate Expiration:  1 Year

o    Re-inspection Fee: No Fee Within 1 Year

o    Escrow:  150% of the estimated cost of repairs

o    Notes: Code violations noted on the certificate, except in a case of danger to the public health or safety, to be corrected by the owner of the property within sixty (60) days of the issuance of the certificate unless, for good cause, the Building Commissioner has extended that time for compliance. If the owner of a property does not correct the violations enumerated in the certificate of inspection prior to the time the title is transferred to the purchaser, then the purchaser of that property shall be required to correct the violations contained in the certificate of inspection within the time allotted in the notice given to the prior owner or within the extended time p ermitted by the Building Commissioner.  **Call for current information**

    Occupancy Permit:  Yes. Issued once violations are corrected.

    Rental Permit:  No.

Westlake

Contact:  Donald Grayem

Phone: (440) 617-4105

Fax:

Email: [email protected]

     Point of Sale:

     Occupancy Permit:

    Rental Permit: Yes.

o    Fees: $50-$100 depending on units

o    Notes: Contact Thomas Blue ([email protected]) or (440) 617-4115 for more information.

Woodmere

Contact:  Louis Hovancsek

Phone: (216) 831-9511

Fax:

Email: [email protected]

     Point of Sale:  Yes (interior & exterior)

o    Fee: $35

o    Expiration:  1 year

     Occupancy Permit: Yes. Contact village hall for current rate.

    Rental Permit: N/A

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